Preparations Questionaire

The Scottish Government understands that social care providers will already have undertaken contingency planning and resilience development steps to prepare for possible EU Exit disruptions. https://www.mygov.scot/eu-exit-brexit/

However, there is no clear national view as to the scope or complexity of these local resilience arrangements for social care providers. The Scottish Government has commissioned Scottish Care to undertake some work to understand the social care sectors preparedness for a No-Deal EU Exit.  The questionnaire focuses on what strategies providers have considered to address possible shortages of clinical consumables should they become scarce, are late to arrive or if there is a failure in the supply chain. The questionaire also seeks to understand the organisational resilience and product ordering arrangements across the social care sector so that we are in a position to support stakeholders in the event of a No Deal EU Exit.

Guidance on how to complete the survey and the definitions of key descriptors are set out below.

Glossary

CLINICAL CONSUMABLES are products organisation's purchase to care for people, examples would be;
  • Incontinence care products
  • Hand hygiene products
  • Aprons, Bibs and Gloves
  • Pressure area care products
  • Wipes and cleaning products
  • Protective clothing
  • Moving and handling products
Clinical consumables are utilised for tasks involved in delivering services;
  • Care @ Home, Care Homes, Housing support, Hospices,
  • Personal Care and Nursing Care,
  • Health & safety or Infection control. 
A supply chain is a system of organisations, people, activities, information, and resources involved in moving a product or service from supplier to customer.

All clinical consumables arrive through a 'supply chain'. This chain usually reaches from raw materials right through to distribution to service providers, service users, customers and patients. The core of any good clinical supply chain system is a management system that works to ensure;

The RIGHT goods
in the RIGHT quantities - in the RIGHT condition

Are delivered...
to the RIGHT place
at the RIGHT time
for the RIGHT cost.

Questions 1 to 11 cover preparation and planning and are aimed at establishing readiness if clinical consumables suddenly become scarce, are late to arrive or there was no supply. 

Questions 11 to 20 are about your organisation resilience arrangements strenghths and the ordering processes and usage of clinical consumables across the country.  


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* 1. What Scottish town/city is your organisation based in? (If more that one town/city please indicate this)

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* 2. How is your organisation classed as a small, medium or large business 

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* 3. Are you currently utilising your business continuity plans (BCPs) to test and prepare for a possible “No deal EU Exit”?

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* 4. What type of activities have you recently added to your Business Continuity Plans (BCPs) to identify risk or mitigate disruptions that might occur?

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* 5. How do you order and receive clinical consumables? Please include any arrangements you have with local NHS systems.

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* 6. What part of your ordering process is strong?

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* 7. What part/s of your ordering and receiving process are you worried about?

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* 8. What part of your continuity plan would address a supply shortage?

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* 9. Has your organisation considered working with other care facilities (public, third or private) in the local area on Business Continuity Plans (BCPs) in the event of a possible No Deal EU Exit? If No please state why?

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* 10. Is your organisation part of a 'local resilience team'?

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* 11. If not would your organisation consider being part of a 'local resilience team' that would focus on contingency plans i.e. lending and sharing clinical consumables, if required?

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* 12. Do your regular suppliers of clinical consumables have their own business contingency arrangements in place in the possible event of a No Deal EU Exit?

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* 13. What procedures/alternative products has your organisation identified in the case of a failure by your regular supplier of clinical consumables? (e.g. continence products)

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* 14. If disruption occurred, have you established whether there are alternative local suppliers that can be part of your back up plan?

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* 15. Have you asked your supplier/s, what they are doing to maintain supply for your organisation?

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* 16. Do you have more than one supplier for the same product/s? if Not why?

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* 17. How will your organisation mitigate risk if one supplier fails to deliver clinical consumables?

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* 18. What actions has your organisation taken to reduce possible risk’s in your supply in the event of a No Deal EU Exit? Please list

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* 19. What other activities does your organisation have to help it prepare for a possible No Deal EU Exit? Please list

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* 20. How often do you order the clinical consumables below

  daily weekly  monthly  bi-monthly yearly
Incontinence care products
Hand hygiene products
Aprons, Bibs and Gloves
Pressure area care products
Wipes and Cleaning products
Protective clothing
Moving and handling products (e.g. slide sheets)
0 of 20 answered
 

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