Otherworld Venue Participation Application Form 2019
 
 
Many thanks for your interest in the festival and for taking the first steps into an Otherworld!

This form gives us all the information we need from you to register your application to take part in the 2019 London Otherworld Festival. We will consider all applications and will be in touch with you to discuss your application. We will select the final list of participating venues based on your application and these discussions.

Before completing the form please make sure you have read the following documents in the Participation Pack and if you have any questions about any part of the festival or this application process please get in touch:

  • Terms of Participation (5 pages) - This is the key document for you to read, it sets out the terms by which you agree to take part in the festival and you can only check the 'Understood and Agreed' box at the end of this form if you have read and understood the Terms of Participation document
  • Venue Payment System (2 pages) - This explains the guaranteed amount of money your venue will be paid, how we work it out and how and when you get paid
  • Venue participation supporting information (4 pages) - Some more information and background on the festival and Culture24

If you are unable to download the Participation Pack or if you have any questions please email Nick@culture24.org.uk or ring 01273 523983

THE PROCESS
 
1)    Download the Participation pack, read and share with your collegues

2)    Consult with all the relevant colleagues in your organisation

3)    Attend the relevant circuit meetings in your area

4)    Tick the ‘Read & Understood’ box at the end of the Venue Participation Application form

5)    You will now know that your venue wants to take part in the festival and have some idea about what your event/s will be. You do not need all the details and information about your event to be confirmed before you fill out the Application form and accept the Terms of Participation. If your venue is invited to take part in the festival we will work out all the fine details of your event/s once the final venue line-up is confirmed.

6)    We will either send you a contract offer based on these terms for you to sign, or contact you to discuss any aspect of your participation

7)    Sign the contract offer and get cracking on organising your event!
 

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* 1. What is your name?

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* 2. What is your work email address?

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* 3. What is your work telephone number?

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* 4. What is the name of the organisation you represent?

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* 5. What is the name of the museum, gallery or heritage site you represent? (If the name of the venue participating in the festival is different from the organisation name please write that here).

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* 6. What is your venue's postcode?

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* 7. Which London Borough is your venue in?

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* 8. Which circuit is your venue in?

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* 9. Which capacity level will your event work to?

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* 10. Here's an opportunity to tell us about the event/s you have planned. If you are intending to book/programme artists and/or artistic content tell us about it here and tell us about any other aspect of the event you are planning that you think is relevant. To help you answer this question think about and tell us what will customers actually do at your event/s.

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* 11. Within that level what are you setting your final capacity number as? E.g. 225. Capacity is defined as the number after which a person needs to leave the venue before you can allow another person in.

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* 12. What are the opening times of your event?

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* 13. Which night will my circuit be running our events on?

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* 14. What time is your venue licensed to stay open till?

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* 15. Which of these phrases best describes your food & beverage arrangements? (This is for information purposes only and will not affect whether or not we invite your venue to take part in the festival.)

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* 16. We are happy for you to contact our caterers regarding food and beverage and pouring rights.

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* 17. Would you like your venue to be considered for one of the wristband swap points?

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* 18. Would you like us to provide you with the capability to sell Otherworld tickets directly from your website? If so please provide the contact details of person responsible for content on your website (if different from above):

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* 19. I have read and understood the Terms of Participation that Culture24 is inviting venues to accept to take part in the Otherworld festival 2019.

The venue I represent agrees to participate in the festival on this basis, subject to Culture24 inviting us to participate and agreeing a final contract offer.

I understand that by checking this box I am accepting the terms of Participation on behalf of the venue I represent.

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