1. As a Corporate, Associate or Network Member of the BioIndustry Association you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at a General Meeting of the Association. You can only appoint a proxy using the procedures set out in these notes.
2. Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically terminate.
3. Your proxy must be a person who is entitled to be present at General Meetings and to vote in their own right. To appoint as your proxy a person other than the Chairman, insert their full name in the box. If you sign and return this proxy form with no name inserted in the box, the Chairman will be deemed your proxy. Where you appoint as your proxy someone other than the Chairman, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions. If you wish your proxy to make any comments on your behalf, you need to appoint a person other than the Chairman and given them appropriate instructions directly.
4. To direct your proxy how to vote on the resolutions, mark the appropriate box with an “X”. If no voting indication is given, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote or abstain from voting as he or she thinks fit in relation to any other matter put before the meeting.
5. To appoint a proxy using this form, the form must be completed, signed and deposited:
· By 2.00 pm on 21 October 2020, to the Company Secretary;
· if a poll is demanded and appointed to be held more than forty-eight hours after the demand, not less than twenty-four hours before the time appointed for a poll, to the Secretary; or
· if a poll is demanded and appointed to be held less than forty-eight hours after the demand, at the General Meeting at which the poll was demanded, to the Chairman, Secretary or a director.
6. In the case of Members that are companies, this proxy form should be executed under its common seal, or signed on its behalf by an officer of the company (or by an attorney).
7. Any power of attorney or other authority under which this proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
8. As an alternative to completing this hard-copy form and posting to BIA, 7th Floor, Southside, 105 Victoria Street, London SW1X 6QT you can appoint a proxy electronically by emailing a scanned copy of the completed form to ngardiner@bioindustry.org or via the following link: https://www.surveymonkey.co.uk/r/BIA-AGM-proxy-form-2020
9. For an electronic proxy appointment to be valid, your appointment must be received by the BioIndustry Association by no later than the times listed under Note 5 above.
10. If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
11. For details of how to change your proxy instructions or revoke your proxy appointment please contact the Company Secretary.
