Entering EDI (Electronic) Bills Quiz

This Quiz is designed to test your understanding of entering EDI Bills , including how to set up Sigma, load EDI Files, manage a Batch and view the Account history.

Ensure you have thoroughly read all the relevant pages in the Online User Manual before taking this quiz:

Click on the link below to open the Online User Manual and refresh your knowledge.

Bill Entry - EDI Files

The link will open on the summary page and show links to all the other relevant pages regarding EDI Billing.

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* 1. Please Enter your Name, Company and Email Address

Name

Company

Email Address

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* 2. Have you thoroughly read all of the above Online User Manual pages:

Bill Entry - EDI Files

Yes

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* 3. Adding a new EDI Supplier - When adding the EDI Supplier to the Tree Selector, which of these fields are NOT mandatory (Tick ALL that apply)

Provider Name

EAN Location

Arbitrary Reference

Receipt Email Address

VAT Registration Number

Module

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* 4. EDI Files - What does EDI stand for?

Electronic Debt Interchange

Electronic Data Interchange

Energy Data Interchange

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* 5. EDI Supplier Validation - How do you view the EDI Supplier Validation?

Open EDI Supplier Setup Activity > Right click on the Supplier > Setup

From the Tree Selector > Right click on the Supplier

Open EDI Batch Load > Right click on the Batch > EDI Supplier Setup

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* 6. Preparing Sigma for EDI Files - In which Activity do you set the individual user settings

EDI Account History

EDI Batch Load

EDI Batch Management

EDI Supplier Setup

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* 7. Loading EDI Files - When loading an EDI File, you have the option to send an email notification. What information is sent?

The Batch Number, Provider, Total Bills and a breakdown on whether they have Passed, Loaded etc

The Batch Number and a breakdown attached

A full summary of all the Bills and whether they have Passed or Failed

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* 8. Importing EDI Files Automatically - In the Importing Activity, what is the name of the Importer used for importing EDI Files automatically?

EDI Billing Importer

EDI Importer

EDI File Importer

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* 9. Managing an EDI Batch - Which colour relates to the following Bill Status?
Tick the answer with the colours in the same order as the list below:

Passed
Query / Credit
Failed
Loaded / Loaded(M)

Green, Red, Purple, Yellow

Yellow, Green, Purple, Yellow

Red, Purple, Green, Yellow

Green, Yellow, Red, Purple

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* 10. Working through an EDI Batch - Using the Flowchart on how to deal with Failed and Query Validation, which of these are options when dealing with a Failed EDI Bill (Tick ALL that apply)

Further Investigation required

Pass and Load Bill

No Further Action

Further Investigation required

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* 11. EDI Batch Management Actions - What does it mean if the Account number is highlighted in red?

It exists in Sigma

It doesn't exist in Sigma

It does exist, but the Supplier doesn't

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* 12. EDI Batch Management Actions - How do you see all the Bills for the Account, including the Bill you are working on?
Right click on the Bill and then -

View EDI Bill

View Status Notes

View in Account Context

View in Bill Entry

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* 13. EDI Batch Management Actions - If a Bill shows as Loaded - what does this mean?

The Bill can be see in Bill Entry and Reporting - No further Action

The Bill is Loaded into EDI Batch Management but still needs to be investigated

The Bill has failed Validation

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* 14. EDI Batch Management Actions - If you want to append an existing query for a Bill that has a status of Query, what do you do? (Tick ALL that apply)

Right click on the Bill and then -

Edit Queries > Edit Account Queries > Double click on the Query

Append Query

Estate Management > Double click on the Query

Bill Entry > Click on the Query icon

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* 15. Viewing the EDI Account History - Is this statement correct?
Entering the Account Number in the Data Selector will show all Bills (including if the Account Number has changed), whereas using the Account Search field will show Bills for the entered Account number only

Yes

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* 16. Thank you for completing the Entering EDI ( Electronic) Bills Quiz.
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Entering EDI (Electronic) Bills Quiz